Northwest Pastel Society
DUTIES OF SOCIETY OFFICERS  

 PRESIDENT: The President shall supervise the duties of the other officers and committees and shall have general responsibility for directing the ordinary affairs of the Society. The President shall present a proposed program and budget to the membership at the first meeting after installation of officers; shall appoint committee chairpersons and officers, call committee meetings when necessary, conduct all regular and special meetings, and shall oversee the activities and scheduling of Society events. The President shall supervise the publication of the Society newsletter. The President shall prepare an agenda for all business meetings which shall include announcements, reading of minutes, treasurer's report, committee reports, and old and new business. The President shall be responsible for alerting the members and officers to matters which may affect the Society. The President shall be active in promoting the Society and pastel exhibits. 

FIRST VICE PRESIDENT: In the absence of the President, the First Vice President shall preside at meetings and perform other duties of the President. The First Vice President shall assume the duties of the President when the President is unable. The First Vice President shall assist the President in managing the affairs of the Society. The First Vice President shall be responsible for scheduling meeting programs, i.e. guest appearances, demonstrations, field trips, etc.. The First Vice President shall assist the President in preparing news bulletins and promoting the Society and pastel exhibits.

 SECOND VICE PRESIDENT: The Second Vice President shall coordinate as needed the compilation and maintenance of proposed or future exhibitions and workshops which might be beneficial and/or of interest to Society members. This file shall be made available for membership review at the monthly meeting. The Second Vice President shall oversee the organization and activities of Members' Only Exhibits. 

SECRETARY: The Secretary shall have principal responsibility for recording and reporting minutes of all Society meetings and for coordinating with the President a record of Society correspondence. NOTE: no individual member may correspond with any group or individual under the Society's name. All correspondence must issued under the name of the president and with the president's approval. 

TREASURER: The Treasurer shall deposit funds received by the Society in the Society's bank account or accounts, and shall keep an accurate record of the receipts and disbursements of the Society including membership dues, reconciling the Society checking account, maintaining a file of all bank statements, canceled checks and deposit slips as well as all receipts for paid bills and purchases, and all unpaid bills. The Treasurer shall present to the membership at each regular meeting an up-to-date financial report showing the total receipts and disbursements for the preceding month, the previous bank balance and the present bank balance. The Treasurer shall issue checks for all bills received by the Society or as directed by the president. If for any reason this cannot be done in a timely manner, the Treasurer shall give the check book and ledger to the President and the bills shall be paid by the President until the Treasurer is able to assume this duty or another Treasurer is appointed. The President, Treasurer, and one other Officer shall be authorized to sign the checks; of which any two (2) signatures shall be required. Any member or officer expending Society funds shall provide to the Treasurer a receipt for same. The Treasurer shall prepare and file any federal and state tax and information forms that may be required as each becomes due and shall retain a copy in the Society files. When needed, a petty cash fund shall be available as approved by the President in coordination with the Treasurer. A record shall be kept by the Treasurer of such funds. The Treasurer shall coordinate with the Membership Chairman to insure maintenance of an up-to-date roster which will be furnished to members at the beginning of the year. The Treasurer will coordinate processing membership applications with the Membership Chairperson.